Planning & Coordination | Starting at $3,250 for up to 225 guests

The Premier Experience is designed for clients who want professional planning support beginning earlier in the process. We guide vendor decisions, organize budgets and timelines, refine layouts and design direction, and manage communication so your event comes together smoothly — with confident oversight through execution.

What You’ll Receive:

Consultations:

Planning support beginning 6–9 months before your event

• Six (6) 60-minute planning consultations (scheduled strategically across your planning timeline): three (3) in-person and three (3) virtual

• Structured follow-up summary email after each consultation

Vendor Support:

• Vendor referrals in 6 categories (2 vendors per category), including contact details, availability, and current pricing

• Vendor interview questions template

• Curated local resource guide (venues, florists, caterers, rentals)

• Participation in up to three (3) vendor meetings (virtual or phone, 30 min each)

• Contract review support for vendor agreements

• Assistance with vendor post-event arrangements

• Vendor communication and coordination throughout the planning window

Planning Guidance:

• Budget organization support (planning budget, payment schedule, and key due dates)

• Event timeline creation and management (run-of-show and vendor timing)

• Layout planning support (guest flow and placement of key areas)

• Design direction guidance ((refining your vision and aligning vendors)

Event Documentation & Layout Development:

• Detailed event timeline (with 2 revisions)

• Detailed night-before timeline (with 2 revisions)

• Day-of event timeline enforcement supportfor the event and one (1) for the reception (2 revisions each)

• Up to two (2) floor plans (2 revisions each)

• Seating chart mock-up (2 revisions)

• Planning checklis

Communication

• With the Client’s event point person: up to 6 hours combined (phone, text, email)

• With vendors: up to 6 hours combined (phone, text, email)

On-Site Coordination

• Pre-Event Walkthrough Coordination (up to 1 hour)

• Night before event, up to 4 hours onsite

• Day of Event, up to 6 hours onsite for vendor check-ins, timeline enforcement, and overall supervision

• Up to 10 hours of on-site event coverage total

• Assistant support on event day

• Vendor management and execution oversight

Travel:

• 20-mile round-trip radius from Pop Up Pretty’s Nicholasville office is complimentary

• Travel beyond 20 miles is billed at $2.00 per mile

Pricing:

• $3,250 for up to 225 guests

• +$250 for every additional 50 guests (or portion thereof)