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LUXURY EXPERIENCE

Planning & Coordination | Starting at $5,500 for up to 250 guests


Our Luxury Experience is the ultimate level of planning and coordination. From vendor meetings and contract review to custom floor plans, detailed timelines, and seating design, this package provides comprehensive support from the earliest stages through flawless execution. With extended onsite hours, expanded communication, and deeper vendor involvement, the Luxury Experience is ideal for large-scale or high-detail events where every element matters.


What You’ll Receive:


Consultations:

  • Planning support beginning at booking

  • Eight (8) 60-minute planning consultations (scheduled strategically across your planning timeline): five (5) in-person and three (3) virtual

  • Structured follow-up summary email after each consultation


Vendor Support:

  • Vendor referrals in eight (8) categories (three vendors per category), including contact details, availability, and current pricing

  • Interviewing of each Vendor

  • Curated local resource guide (venues, florists, caterers, rentals)

  • Participation in up to six (6) vendor meetings (virtual or phone, 30 minutes each)

  • Contract review support for vendor agreements

  • Assistance with vendor post-event arrangements

  • Vendor communication and coordination throughout the planning window


Event Documentation & Layout Development:

  • Comprehensive event timeline development (with 3 revisions)

  • Detailed night-before timeline development (with 3 revisions)

  • On-site timeline enforcement support

  • Custom floor plan for the event and custom floor plan for the reception (3 revisions each)

  • Seating chart mock-up (3 revisions)

  • Planning checklist

Communication

  • With the Client’s event point person: up to 8 hours combined (phone, text, email)

  • With vendors: up to 8 hours combined (phone, text, email)


On-Site Coordination

  • Night before: up to 5 hours onsite

  • Day of Event: up to 8 hours onsite (vendor check-ins, timeline enforcement, overall supervision)


Travel

  • 20-mile round-trip radius from Pop Up Pretty’s Nicholasville office is complimentary

  • Travel beyond 20 miles is billed at $2.00 per mile


Pricing

  • $5,500 for up to 250 guests

  • +$250 for every additional 50 guests (or portion thereof)

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