Full-Service Planning & Coordination | Starting at $5,500 for up to 250 guests

The Luxury Experience is our most comprehensive planning and coordination package. Beginning at booking, we organize the planning process, guide vendor and design decisions, develop detailed event documents, and lead execution through the night-before activities and event day.

Consultations:

• Planning support beginning at booking

• Eight 60-minute planning consultations: five in person and three virtual

• Structured follow-up summary after each consultation

Vendor Support:

• Curated referrals in up to eight vendor categories, with up to three recommendations per category; published pricing and availability provided when readily available

• Preliminary vendor outreach and participation in up to six selected vendor consultations, up to 30 minutes each

• Vendor interview template and curated local resource guide

• Organizational review of vendor agreements; legal advice is not included

• Vendor communication and logistics coordination throughout the planning period

• Post-event pickup and return planning with confirmed vendors

Planning, Design & Documentation:

• Budget development, payment schedule, and key due-date tracking

• Design-direction guidance and coordination with selected vendors

• Customized ceremony, reception, and night-before timelines, with three consolidated revision rounds each

• Custom ceremony and reception floor plans, with three consolidated revision rounds each

• Seating-chart mock-up, with three consolidated revision rounds

• Comprehensive planning checklist

Communication:

• Up to eight combined hours of phone, text, and email communication with the client’s designated event contact

• Up to eight combined hours of phone, text, and email communication with vendors

On-Site Coordination:

• One pre-event venue walkthrough, up to one hour

• Night-before rehearsal coordination, up to five hours

• Event-day coordination, up to eight hours

• One event-day assistant

• Vendor check-ins, ceremony and reception cueing, guest-flow management, timeline execution, and overall supervision

• Coordinator emergency kit and event-day troubleshooting

Package Boundaries:

• Clients approve, sign, and pay all vendor contracts

• Extensive décor installation, floral production, heavy-item setup, teardown, cleaning, and transportation are not included unless added by custom quote

• Additional meetings, revisions, communication, and on-site hours are billed separately

Travel:

• A 20-mile round-trip radius from Pop Up Pretty’s Nicholasville office is complimentary

• Travel beyond 20 miles is billed at $2 per mile

Pricing:

• $5,500 for up to 250 guests

• +$250 for every additional 50 guests or portion thereof